Template status: This notice contains the operational structure required for launch, but the site operator's legal name, postal/contact details, hosting details, analytics configuration and final retention periods must be completed before live enquiry routing is enabled.
Who controls your information
The data controller for this website is [INSERT LEGAL NAME], trading as House Clearance Southampton. Contact: [INSERT EMAIL AND POSTAL CONTACT ROUTE].
House Clearance Southampton is an independent information and enquiry service. It is not the clearance contractor.
Information collected
The website may collect technical logs, cookie or analytics information according to the consent settings in use and information you submit through an enquiry form. The form is designed to collect a name, contact details, broad postcode, property type, clearance scope, timing, access notes and item categories.
Do not submit identity documents, probate papers, access codes, detailed valuables, medical information or other unnecessary sensitive data.
Why information is used
Information is used to operate and secure the website, respond to requests, record consent and, only where you have explicitly agreed, share a suitable enquiry with the verified clearance operator named on the form.
The lawful bases and precise purpose must be recorded in the final operational data map. Consent to share an enquiry is separate from any marketing permission. Enquiry details will not be reused for unrelated marketing without a valid basis.
Who receives enquiry information
When live routing is enabled, the form names the intended operator. Your enquiry is shared with that operator only after you tick the specific consent box. The operator becomes responsible for its own use of information when assessing, quoting and contracting.
Service providers supporting hosting, email, security or analytics may process limited information under appropriate terms. Personal enquiry details must not be sent into analytics systems.
Retention
[INSERT DOCUMENTED RETENTION PERIODS]. Enquiry data should be deleted or anonymised when no longer needed for the stated purpose, subject to legitimate legal or record-keeping requirements. Photo uploads are disabled in version 1.0.0.
Your rights
Depending on the circumstances, UK data-protection law may give you rights of access, correction, erasure, restriction, objection and data portability and the right to withdraw consent. Contact [INSERT PRIVACY EMAIL] to exercise a right.
You may complain to the Information Commissioner's Office. Visit ico.org.uk for current guidance and contact routes.
Cookies and analytics
[INSERT THE ACTUAL COOKIE, CONSENT AND ANALYTICS CONFIGURATION BEFORE LAUNCH]. Non-essential storage or tracking should not be activated before the relevant consent where required.
Changes
Last reviewed: [INSERT DATE]. This notice will be updated when the operator, enquiry route, suppliers or processing changes.